10.1. A docket book listing all matters pending or decided by the commission will be kept complete and up to date. The docket book shall include the name or names and addresses of the complainants, respondents and/or appellants, a short description by name, street number or otherwise of the location of the facility involved, and the nature of the matter pending. Such docket book and minute book shall be public record and shall be available for public review in the office of landlord-tenant affairs during normal business hours.
10.2. A minutes book shall be maintained in which shall be recorded a complete record of the commission's hearings. The minutes shall record the commission's decision for each case acted upon, including the record of the vote of each member of the commission in each matter of appeal. If a member was absent, disqualified or did not participate in any matter for any reason, the minutes shall indicate that fact.
10.3. Hearing records. There shall be a verbatim record of the public hearings on all proceedings before the commission. Upon the request of any party to the proceedings who files a notice of appeal to court or at the discretion of the commission, the commission may cause such record to be converted to written transcripts form at the requesting party's sole expense.
10.4. The transcripts, if any, files and exhibits relating to any matter presented to the commission shall be preserved as public records of Montgomery County.
10.5. The complete file, if the hearing is public, on any matter pending before the commission may be inspected by the public at the office of landlord-tenant affairs during regular office hours.
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